The North Fairmount Community Council

By-laws

 

Article I

 

The name of said organization shall be The North Fairmount Community Council.   The principal mailing address of the Council shall be ???, City of Cincinnati, 452???, County of Hamilton, State of Ohio.

 

Article II

 

PURPOSE

  1. To promote a positive community spirit in North Fairmount.

  2. To demonstrate and develop its special advantage as a place in which to live.

  3. To provide a means by which North Fairmount citizens may act effectively on matters affecting the welfare of either the local or larger community.

  4. To be the representing body for residents of the North Fairmount Community.

 

To achieve this purpose, The North Fairmount Community Council shall be concerned with:

  1. Maintaining and improving the physical aspects of North Fairmount.

  2. Supporting and expanding its education, cultural, and recreational opportunities.

  3. Preserving and developing good humor relationships.

 

Article III

 

MEMBERSHIP

  1. Any person who is a resident in North Fairmount who is interested in the purpose of this organization and who is 18 years of age or older shall be eligible for membership in The North Fairmount Community Council.

  2. There will be a one dollar ($1) per meeting membership fee to become a member of The North Fairmount Community Council.   The Council must have a current telephone number and address on file.

  3. Once the above criteria has been met, the person becomes a member.

  4. Each financial member shall have one vote.   This vote is not transferable.  Except for the election of the Board of Directors, each member can vote on any issue brought before the Council.

  5. Eligibility to vote in the election of the Board of Directors shall be limited to members of Council who have attended at least five (5) of the twelve (12) preceding Council meetings.

  6. Anyone not living in North Fairmount who worships or works in the community may be an associate member with no voting privileges.

 

Article IV

 

MEETINGS

  1. The annual meeting of the North Fairmount Council shall be the second Tuesday of November every year for review of the previous year.

  2. The Council shall meet on the second Tuesday of every month, unless said Tuesday is a legal holiday.  In that event, the meeting shall be held the following Tuesday.

  3. Special meetings may be held on call of the President or upon the written and signed request of any three Board members.

  4. A quorum for any meeting to transact any business shall consist of eight members present.

  5. In order for a motion to pass a two-thirds (2/3) vote by the Council must take place.

  6. The President shall preside at all Council meetings.

  7. On questions of parliamentary procedure not covered by these by-laws, Robert’s Rules of Order shall govern.

 

Article V

 

OFFICERS AND DUTIES

In order to run for an office, the member must have chaired or served on a committee during the previous year.

If an officer is consistently unable to fulfil their duties, the Council shall reelect a replacement according to Article VIII so that the Council may maintain their purpose.

 

1.  PRESIDENT

a.  Shall preside at all Council meetings.

b.  Shall be the Chief Executive Officer of the Council

c.  Shall appoint chairpersons of all standing committees.

d.  Shall be an ex-officio member of all committees except the nominating committee.

e.  Shall call special meetings of the Board of Directors.

f.  Shall have the general powers and duties which are usually vested in the office of the President.

g.  Shall have no voting power unless in a tie-breaking situation.

2.  VICE PRESIDENT

a. Shall act in the place of the President in the absence of the President.

b. In the event the President is unable to perform the duties of office due to

i.  Resignation

ii.  No longer resident in North Fairmount

iii.  Death

iv.  Removal

the Vice President automatically becomes President and shall assume all of the powers and duties of the President.

3.  SECRETARY

a.  Shall take minutes of all Council and executive meetings.

b.  Shall keep copies of the minutes of all previous Council meetings.

c.  Shall transcribe and mail all written correspondence of the officers, committee chairpersons and executive committee.

4.  TREASURER

a.  Shall receive all funds of the council and shall deposit said funds in such banks as may be designated by the Board of Directors.

b.  Shall disburse said funds by check only and solely upon the authorization of the Board of Directors.

c.  Shall be bondable

d.  Shall keep all necessary records and books.

e.  Shall make a written monthly report to the Board of Directors.

f.  Shall sign all checks with one corresponding representative (corresponding representative shall be the President and one other designated officer).

g.  Shall assume the duties of the President in the event the President and Vice President are unable to perform.

5.  THE PARLIAMENTARIAN

a.  Shall be responsible for insuring that the business of the Council is conducted in accordance with the parliamentary procedures as prescribed by Robert’s Rules of Order and by-laws of the Council.

6.  All staff members are expected to attend all meetings.   Their main function is in an advisory capacity.

 

Article VI

 

BOARD OF DIRECTORS

  1. The Board of Directors shall conduct business on behalf of the North Fairmount community.  The Directors shall be elected by those Council members who are eligible to vote in accordance with Article III.

  2. The Board of Directors shall meet at 7:00 p.m. on the third Tuesday of every third month at a place selected by the Board and must notify the general body of the location.

  3. Any member of the Council who has attended a minimum of six (6) council meetings during the preceding twelve (12) months and who has been duly nominated shall be eligible to be elected to the Board of Directors.  The candidates receiving the greatest number of votes shall be elected.

  4. Installation shall take place at the November meeting of the North Fairmount Council.  All directors shall assume their official duties in November and serve them for a term of two (2) years.

  5. The Board of Directors shall consist of the President, Vice President, Treasurer, Secretary and two (2) members elected at large.   The Parliamentarian and the NSP Manager shall be appointed by the President from the members n the Board as well as committee chairpersons.

  6. Four members of the board of Directors shall constitute a quorum for the transaction of business at the Board of Directors meetings.

  7. Any vacancy on the Board of Directors, other than officers, shall be filled by the appointment by the President with the consent and approval of the Board of Directors and the membership assembled.  A Director appointed to fill such vacancy shall serve until the expiration of that term.  This applies except for the President.

 

 

Article VII

 

NOMINATIONS AND ELECTIONS

  1. A nominating committee shall be appointed by the President not later than one (1) month preceding the annual election to prepare a slate of officers to be presented for election with the opportunity to nominate from the floor.

  2. The election of officers shall be held in October of the even numbered years.

  3. Elected officers shall be expected to attend meetings regularly and be active in the work of the Council.

 

Article VIII

 

 

REMOVAL OF A MEMBER OF THE BOARD OF DIRECTORS

The procedure for removing a member of the Board of Directors shall be as follows:

  1. A member of the board may be removed if he or she has missed at least three (3) meetings during a year’s period.   A two-thirds (2/3) vote by the Board will remove the member.

The following procedures are to be taken for other reasons for removal of a Board member.

2.  The complaining party must present a petition in writing stating the nature of the grievance at a regular monthly meeting of the Council.

3.  The Director charged with said grievance and the Council member or members are to receive a copy of the petition also one will go on file in Council records.

4. The Director being charged shall reply verbally or in writing to the allegations in said grievance petition at the next month’s Council meeting.  The remaining members of the Board shall also submit a written report to the Council addressing the issue(s) raised in the grievance petition.  The Council will then hold a hearing at the meeting.   After the hearing is held there shall be a vote by secret ballot of the Council membership who have final authority on this decision.

5. A two-thirds (2/3) affirmative vote for removal of those members present shall result in the removal of the Director.

 

 

Article IV

 

AMENDMENTS

Any paragraph or article of these by-laws may be amended and adopted by two-third (2/3) vote of those present and voting at any regular meeting of the Council providing the proposed amendment shall have been given in writing at the previous regular meeting.

 

Article X

 

BOUNDARIES

The area covered by the Council shall consist of the following boundaries, to wit:

 

General Boundaries:   From a northern boundary or Westwood-Northern Boulevard, to a southern boundary of 2477 Beekman Street at Fairmount Avenue.   A western boundary to 2160 Baltimore Avenue at Westwood-Northern Boulevard and including all intersection streets adjacent thereto with an eastern boundary of the Mill Creek.   Census Tracts 86A and 86B are included.